Procedure for Precinct Convention

Before the Convention

There will be volunteers working to help everyone through our first precinct convention. These details are for those that want to know everything about the process.

  1. Voter shows I.D. to “sign – in” officer
  2. Voter is issued an application for Ballot. Application must have name printed, name signed and address as shown on I.D. with contact information.
  3. Voter hands application for ballot to judge to verify voting record.
  4. Judge verifies that signature, address and printed name match voter registration records on most recent voter database obtained from Putnam County Election Commission.
  5. Judge verifies that voter has voted Republican two out of the last four primaries.
  6. If voter is verified under steps four and five then Judge shall approve application for ballot and shall stamp application as approved. If voter is not verified then judge shall refer voter to special judge and proceed to step 7.
  7. Special Judge shall determine if voter receives provisional ballot and stamps provisional or rejected depending on the facts of each case. Additional forms or paperwork such as “oath of allegiance” may be necessary to be completed by voter.
  8. Voter will print and sign their name on a ballot form and register book.
  9. Voter will proceed to the courtroom with approved application for ballot in hand.

The Precinct Convention

  1. The temporary precinct chairman shall call the convention to order and appoint two clerks to prepare, distribute, collect and count ballots. The temporary precinct chairman shall preside over the rest of the meeting. Only voters with an approved application for ballot in hand will be allowed to participate.
  2. The temporary precinct chairman shall ask for nominations for permanent precinct chairman (term is two years ending in 2017). Candidates for permanent precinct chairman or any other officers must have voted republican three out of the last three primaries.
  3. The voters shall cast their votes for precinct chairman. The clerks will collect ballots and tally the votes. The newly elected precinct chairman is required to represent their precinct at the County Convention to be held at the courthouse 6:30 p.m. April 11, 2015.
  4. The precinct chairman shall then take nominations for any other officers such as vice-chairman, secretary, etc.
  5. Votes will be cast and tallied for any of the additional precinct committee positions. (term is two years ending in 2017)
  6. The next order of business will be for the voters to cast their votes for precinct delegates. Each precinct is allocated one delegate for each 100 republican votes cast in the November 2012 presidential election. The clerks shall collect the application for ballot from each voter and provide each voter with a ballot for delegate.
  7. The votes cast on the ballots for delegate shall be tallied by the clerks. Delegates shall be elected based on the number of votes cast in descending order. Those not receiving enough votes to be elected delegate shall become alternate delegates up to the number of delegates allowed for each respective precinct. Delegates and alternate delegates are required to represent their precinct at the County Convention to be held at the courthouse 6:30 p.m. April 11, 2015.
  8. The precinct chairman shall adjourn the meeting and certify the election results to the C & C committee on the forms provided.